We need Thursday afternoon helpers :
 This is hard work but we have fun putting together the bags for the attendees
We need a few people who can help bring the stuff from Michael and Elizabeth house to the hotel.
We go out to dinner after we are done, and we usually finish up by 7ish. Dinner is on Michael Larson
and he usually joins us for some fascinating conversation! Don't miss this opportunity.

Each morning you need to check in with the Volunteer Lounge person.
This is mandatory.
Then you need to CHECK OUT when you leave for the day.
If you need a lunch this is when you will get your lunch ticket.
(They are for Peets over in Grace Cathedral)

 You will get this from our Volunteer Lounge Cordinators,
Claire Hall or Rebecca Martin.

PLEASE CHECK THE BOARD IN THE VOLUNTEER LOUNGE AT LEAST

TWICE A DAY FOR SCHEDULE CHANGES.

Many times we have to shuffle things around and it is impossible to find all of you,

Volunteer Overview

All volunteers are allowed to come and hear the Keynote speakers for free.

We just need to wait until the public is seated first, and then you can find a seat
in the back of the room. We may need help with the chairs each day.

We will have food, coffee and tea and water in the Volunteer Lounge.
If you want to bring something to contribute to the food table that would be wonderful!

For food there is the lounge and your daily lunch ticket for Peets.

We do not eat with the attendees.

Before you session , check in, pick up your timekeeper cards and signs for the door.
After the session, turn in your short form evaluation to Rebeccca or Claire.

All of the Breakout Sessions will be covered by two Volunteers: a Host and a Timekeeper. .

Volunteers covering those sessions will need to be in the Breakout Rooms 15 minutes before the session
to set-up the room, make sure that signage is on the tables identifying the Speakers (and Moderator),
and to make sure that handouts (if any) are placed on chairs. As Attendees begin to arrive,
Volunteers will help with door keeping and seating.

Breakout Session Volunteer Responsibilities

Make sure the right name sign is on the door

Each Breakout Room on each day will have two Volunteers.
Please decide between the two of you who will do what.
One of you will introduce the Speaker as the session begins.
The Speakers have been asked to bring their own introductions.
If they do not have one, they may want to introduce themselves.

Some of them do prefer this, find out beforehand.
*Also please note, these sessions are being taped, ask them how to pronounce
their names before the session and practice saying it if necessary.
Try not to say umm and do not change what they have written.

The Host will have the following duties: 1) Make sure Speakers have water, if they need it 
(they will also be asked to bring refillable water containers,
but water glasses and pitchers will be available in the kitchen);
2) Make sure proper signage is on the table;
3) Welcome the Speakers (and Moderator) and help to seat them.

The Timekeeper will have the following duties: 1) Make sure all handouts are on the chairs;
2) Perform “door” duty and “seating” duty as needed;
3) Notify the Speakers at 10 minutes, 5 minutes, and “Stop!”
points before the end of the Breakout Session (signs that you can hold up will be provided).

Seating:   Please direct the attendees to the FRONT of the room.
This is very important since people arriving late are disruptive when they have to go to
the front. Also this allows us to see the space we have available more easily.

There are 1-2 floaters:  Kerry Daly and Danine Manette. Who will be checking in the hallways at the beginning
of each Breakout Session in case there is an unexpected crowd overflow at one of the rooms,
or in the event of any unforeseen need.

Other Volunteer Responsibilities

Meal Greeter and Seater: Please be at the door of the dining room 15 minutes before the meal.

VERY IMPORTANT: Take the guests to the front of the room.
We need people to sit in the front tables first.
We need you to literally walk them up to the front tables.
Do not let people wander around and sit all over the room please.

Volunteers will also be utilized at the
Tapes Desk for selling:
Registration: Julaina Kleist-Lead
Tape and Audio: Patrick
Volunteer Lounge: Rebecca Martin-Claire Hall       
Meal Greeter:
Book Signing:
Receptions:
Speed Dating: Lori Noack-Head
Floaters:Kerry Daly-Lead
Book Doctors- Vicki Weiland

Note: Because “things happen,” all Volunteers are “on call” in the event of emergencies
or no-shows due to traffic jams, etc. Because Speakers must be accommodated,
there will be changes right up to the last minute. 
During the Conference, up-to-the-minute information will be available in the Volunteer Lounge.

The Registration team members assigned will take the money from the public before the Keynote Speakers.

Parking

The best deal and closest I found, was the Masonic garage which has an early bird special
if you are in before 10:00 and out by 6:00

We usually go out to dinner after the conference, this is a wonderful tradition and
the dinner is paid for by a wonderful friend of the conference Harvey Pawl.
On Sunday please tell the volunteer person in charge of the dinner list if you will be attending the dinner.

Mark Hopkins/Getting in touch with Linda Lee

I will be staying at the Mark Hopkins the entire weekend and you can call me anytime on my cell phone 510-304-7508

Finally, we always have a volunteer party 1-2 weeks after the Conference.

We will confirm all this once we set it up.

This is a great time to bring any photos you may have taken and any stories of your experiences too!
As always, we thank you for all your hard work, and great attitudes.
You help make this a wonderful experience for the attendees!

Linda Lee, SFWC Volunteer Coordinator
510-582-2837 or 510-304-7508